Policy Manual
The Policy Manual is provided to enhance employee access to certain employment related policies and practices. The College may add, revoke, or modify the policies as necessary without prior notice to Employees. The manual is continually under development. While we try to keep the information timely and accurate, we make no guarantees. We will make an effort to clarify or correct any errors that are brought to our attention.
Randolph Community College reserves the right to amend, modify, terminate, or discontinue any or all of the benefit plans described in this manual at any time at its sole discretion. This information is not intended as a complete description of the benefits plans or deductibles. More detailed plan provisions are located in the Human Resources Office. Participation in these plans is provided to eligible employees and does not constitute a guarantee of employment. Participation is subject to the terms and conditions specified in the plan documents.
A review of all policies in the Policy Manual is conducted annually. The last annual review was completed in February 2024. A PDF of the Policy Manual can be found here.
User comments may be directed to the Office of Institutional Effectiveness.
A - Board of Trustees
B - Administrative Structure
B - Administrative Structure
- II B 1 - Job Descriptions
- II B 1 a - President
- II B 1 b - Vice President for Administrative Services
- II B 1 c - Vice President for Instructional Services
- II B 1 d - Vice President for Institutional Advancement
- II B 1 e - Vice President for Student Services
- II B 1 f - Vice President for Workforce Development and Continuing Education
- II C 1 - not in use
- II C 2 - Faculty and Staff Directory
- II C 3 - not in use
- II C 4 - Standing Committees
- III A - Checking Cashing
- III B - Inventory
- III C - Keys
- III D - not in use
- III E- Payroll
- III F - Purchasing
- III G - Travel
- III H - Vehicles
- III I - Deferred Payment
- III J - Bookstore Operations Policy
- III K - Vending Revenue
- III L - Uncollectible Accounts
- III M - Excess Fee Receipts
- III N - Use of Federal Funding
- III O - Sound Fiscal Management Practices
- III P - not in use
- III Q - not in use
- III R - not in use
- III S - not in use
- III T - not in use
- III U - not in use
- III V - not in use
- III W - not in use
- III X - Parking Fees
A - Employment Process
- VI A 1 - not in use
- VI A 2 - Equal Opportunity Employment Officer
- VI A 3 - Hiring Policy
- VI A 4 - not in use
- VI A 5 - Employment Contract Definitions of Terms
- VI A 6 - Employee Entry Checklist/Orientation
- VI A 7 - Basis of Employment
- VI A 8 - Non-tendering of a New Contract
- VI A 9 - Employee Separation: Employee Exit Checklist & Exit Interview
- VI A 10 - Release from Contract
- VI A 11 - Employment of Relatives
- VI A 12 - Employment of Temporary Personnel/Adjunct Faculty
- VI A 13 - Reference of a Former Employee
- VI A 14 - Reduction in Force
- VI A 15 - Criminal Background Checks
- VI A 16 - Reasonable Accommodation
- VI A 17 - Immigration Reform and Control Act (IRCA)
- VI A 18 - Health Insurance Portability and Accountability Act (HIPPA)
- VI A 19 - Veterans Preference
- VI A 20 - Personnel File
B - Employee Conduct
- VI B 1 - Conflict of Interest
- VI B 2 - Secondary Employment
- VI B 3 - Grievance and Due Process Procedures
- VI B 4 - Disciplinary Policy
- VI B 5 - Permissible Reasons for Dismissal
- VI B 6 - Due Process Requirements for Dismissal
- VI B 7 - Political Activity
- VI B 8 - Standards of Dress and Personal Appearance
- VI B 9 - Unlawful Discrimination and Harassment
- VI B 10 - Drug-Free Workplace
- VI B 11 - Civility in the Workplace
- VI B 12 - Workplace Violence Prevention
- VI B 13 - Communicable Diseases
- VI B 14 - not in use
- VI B 15 - Whistleblower
- VI B 16 - Code of Ethics
- VI B 17 - Destruction of Personal Information
- VI B 18 - Tobacco-Free Campus
- VI B 19 - Free Speech and Public Assembly
- VI B 20 - Intellectual Property
- VI B 21 - Weapons on Campus
- VI B 22 - Attendance Policy
C - Compensation
- VI C 1 - Salary & Position Classification
- VI C 2 - Salary Adjustments Due to Promotions/Temporary Assignments
- VI C 3 - Entry Level Salary
- VI C 4 - Non-teaching Employees
- VI C 5 - Furlough Time
- VI C 6 - Foreign National Compliance Policy
D - Benefits
- VI D 1 - Retirement and Investment Plans
- VI D 2 - Health/Dental/Vision Insurance
- VI D 3 - Other Insurance
- VI D 4 - Workers’ Compensation Insurance
- VI D 5 - Continuation of Health Insurance (COBRA)
- VI D 6 - Death Benefit
- VI D 7 - Longevity Pay
- VI D 8 - State Employees Credit Union
- VI D 9 - Rest Breaks
- VI D 10 - Holidays
- VI D 11 - Employee Assistance Program
- VI D 12 - Flexible Work Policy
- VI D 13 - Flexible Spending Accounts
- VI D 14 - Employee Tuition Exemption
- VI D 15 - Retirement Process
- VI D 16 - Excellence in Teaching and Staff Recognition Awards
E - Leave
- VI E 1 - Civil
- VI E 2 - Compensatory (Fair Labor Standards Act)
- VI E 3 - Educational
- VI E 4 - Family and Medical
- VI E 5 - Bereavement
- VI E 6 - Military
- VI E 7 - Sick
- VI E 8 - Vacation
- VI E 9 - Voluntary Shared Leave
- VI E 10 - Other
- VI E 11 - Personal Leave
- VI E 12 - Bonus Vacation Leave
- VI E 13 - Personal Observance Leave
- VI E 14 - Paid Parental Leave
A - Faculty
- VIII A 1 - Academic Freedom and Responsibility
- VIII A 2 - Faculty Advisor
- VIII A 3 - Curriculum Instructor Reports
- VIII A 4 - Faculty Credentials
- VIII A 5 - Orientation
- VIII A 6 - Faculty Membership
- VIII A 7 - Adjunct Instructor Course Assignments and Salary
- VIII A 8 - Teaching Load Overage
- VIII A 9 - Academic Integrity
- VIII A 10 - not in use
- VIII A 11 - Textbooks
- VIII A 12 - Curriculum Teaching Workload Policy
- VIII A 13 - not in use
- VIII B 1 - Field Trips
- VIII B 2 - Instruction
- VIII B 3 - Live Projects
- VIII B 4 - Missed or Canceled Classes
- VIII B 5 - Attendance
- VIII B 6 - Course Syllabus/Outline
- VIII B 7 - Challenged Courses Policy
- VIII B 8 - Academic Progress Alert
- VIII B 9 - Self-Supporting Course Policy
- X A - Personnel Performance Evaluation
- X B - Continuing Education Instructor Evaluation
- X C - Curriculum Instructor Evaluation by Students
- X D - Classroom Observation
- X E - Annual Faculty Evaluation
- X F - Evaluation Form Procedures
- X G - Program Review, Evaluation, and Accountability
- X H - Responsibilities of the College's Office of Institutional Effectiveness
- X I - Archives Collection Policy
- XI A - not in use
- XI B - Professional Development
A Enrollment Matters
- XII A 1 - Open Door Policy
- XII A 2 - Transfer Students Admissions
- XII A 3 - Special Student Status
- XII A 4 - not in use
- XII A 5 - Transferring Between Programs
- XII A 6 - Readmission
- XII A 7 - Reentry to a Curriculum
- XII A 8 - Catalog of Record for Graduation
- XII A 9 - Registration
- XII A 10 - Census Date Identification
- XII A 11 - Financial Aid Policy
- XII A 12 - High School Validation Policy
- XII A 13 - Placement Assessment
- XII B 1 - Credits
- XII B 2 - Grading System
- XII B 3 - Withdrawal/Drop/Add/Section Transfer
- XII B 4 - Awarding Credit
- XII B 5 - Classification of Curriculum Students
- XII B 6 - Academic Probation & Suspension
- XII B 7 - Repeating a Course
- XII B 8 - Graduation
- XII B 9 - not in use
- XII B 10 - Graduate Guarantee
- XII B 11 - Maximum Credit Hour Load
- XII C 1 - Student Records
- XII C 2 - Confidentiality of Permanent Records
- XII C 3 - not in use
- XII C 4 - Grade Reports
- XIII - F II a - Record of Meetings
- XIII - F IV a - Checklist for External Grant/Contract Evaluation
- XIII - F VI a - Archives Donation Form
- XIII - F VI b - Employee Exit Check List
- XIII - F VI d - Educational Leave Contract
- XIII - F VI e - Educational Leave Application
- XIII - F VI f - Drug Testing Authorization Form
- XIII - F VI g - Workers Compensation Form
- XIII - F VII a - Application for Use of College Facilities
- XIII - F VIII a - Faculty Orientation Checklist
- XIII - F VIII b - Field Trip Request Form
- XIII - F VIII b - Student Participation Release Form
- XIII - F VIII d - Live Project Request
- XIII - F VIII e - Live Project Charge Form
- XIII - F X b - Instructor Evaluation by Staff
- XIII - F X c - Request for Approval of Educational Attainment
- XIII - F X d - Informal Online Classroom Visitation
- XIII - F X e - Informal Classroom Visitation
- XIII - F X h - Plagiarism/Cheating Form
- XIII - F X i - Faculty Salary Placement Forms
- XIII - F X j - Curriculum Faculty Workload
- XIII - F X l - Application for Voluntary Shared Leave
- XIII - F X m - Secondary Employment Form
- XIII - F X n - Incident Report
- XIII - F X o - Performance Evaluation – Staff
- XIII - F X p - Performance Evaluation – Curriculum Faculty
- XIII - F X q - Performance Evaluation – Associate Dean
- XIII - F X r - Performance Evaluation – Department Head
- XIII - F X t - Weapon on Campus Request