Section III - Business & Financial Matters

III E

Payroll Policy

To inform of how and when payroll and travel checks are disbursed.

Salary checks for full-time employees not on direct deposit are available in the Business Office at 8:00 a.m. on the last working day of each month. Direct Deposit Advices are available on WebAdvisor on the last working day of each month. If the last day of the month falls on a weekend or holiday, checks and pay advices are available on the last workday prior to the weekend or holiday.

As a benefit to full-time employees, the College offers a direct deposit payroll system. Direct deposit is optional for employees hired prior to February 1, 1992 and mandatory for employees hired on or after this date. Employees who are not enrolled in the direct deposit plan and desire to participate should contact the Business Office.

Checks or direct deposit for part-time employees are distributed on the 17th of the month for hours worked the previous month. If the 17th falls on a weekend or holiday, checks will be distributed on the last workday prior to the weekend or holiday. Checks will be disbursed in the Business Office from 8:00 a.m. to 5:00 p.m. Monday through Thursday and from 8:00 a.m. to 3:00 p.m. on Friday. Checks not picked up by the close of business will be placed in the mail the following business day.

Federal and state income tax withholdings, Social Security, and retirement contributions are obligatory deductions. Notify the Business Office of any change of dependency status.

The RCC Employee Exit Checklist must be completed and submitted to the Vice President for Administrative Services prior to issuance of a final paycheck.

No checks will be distributed earlier than the above noted dates and times.

NOTE: The distribution of all payroll checks is contingent to certification of fund availability by the Office of the State Treasurer.

Adopted: 04/15/1999

Revised: 05/15/2008